Federal Calculator
FERS / CSRS retirement projections, branded for AF client reviews. Invite-only app.
fedcalculator.com →Gambit extension · client ops hub
American Federal
Everything Gambit built and wires for American Federal Benefits Consultants — live products, automatic data flows, schedules, and hosts — so nothing gets lost.
Live tools
Public / staff product surfaces built under Gambit for American Federal work.
GHL Age Calculator
Writes fractional Age from date of birth into HighLevel. Dashboard + webhook path.
agecalculator… →Call Script Hub
Script library for GHL embed — folders, sharing, colors for agents/assistants.
scripts… →Seminar Grid
American Federal seminar roster tool for HighLevel — event grids, embeds, roster views.
seminargrid… →Day-to-day operating stack
As of 2026-07-28: TeleDirect is the registration source. Staff live in GHL + agent Postal Rosters. HubSpot is not the daily CRM.
Source
TeleDirect Seminar Edge — postal seminar registrations
Router
2026 Postal Seminar Location Master (Smartsheet) — city/state/date/time → event name + agent
CRM
GoHighLevel — contacts, ownership, tags, follow-up
Events
GHL Events + Event Registrations (TD-linked; dual session naming supported)
Ops lists
8 per-agent Postal Roster Smartsheets
Background
Sheets still named “HUBSPOT” = staging/history, not frontline CRM
Agents
Hermes profile americanfederal (Mac Studio gateway)
Automatic syncs (Railway)
Primary data plane: Railway project atlas-american-federal from GitHub ryanpreyes-stack/atlas-american-federal. Crons are UTC; Eastern wall-clock shifts in standard time for fixed-UTC jobs.
| Job | What it does | How often | Status |
|---|---|---|---|
| TD → staging + GHL | Forward-only TeleDirect meetings → Postal Uploads staging sheet; GHL contacts + Event Registrations when flags on | 3× daily 13/17/21 UTC ~9am / 1pm / 5pm ET |
Live |
| Agent Postal Rosters | Route TD regs into 8 agent roster sheets via Location Master (30-day window weekdays) | Mon–Fri 3× daily same UTC slots |
Live |
| Roster Saturday cut | Tomorrow-targeted final roster snapshot before Sunday events | Sat ~8pm ET (EDT) | Live |
| Roster Sunday cuts | Day-of-event final cuts (Eastern-gated) | Sun ~8am & 11am ET | Live |
| Events sheet → GHL Events | Create workshop events in GHL from Smartsheet (creates only) | Weekday cron service | Live |
| Union roster → GHL | Union workshop outcomes into GHL contacts | Daily ~8:30pm ET | Live |
| AcquireUp / LeadJig paths | Vendor federal/union lead + SFTP paths (separate from TD CSR mental model) | Daily vendor jobs + always-on SFTP | Separate services |
| Always-on apps | Script Hub, Seminar Grid, Age Calculator, Federal Calculator, AF ops hub | Continuous | Live |
Agent rosters map to: Patricia Tenney, Tony Ryan, Sheila Hernandez Ochoa, Josh Butler, Rayna Reyes, Scot Thompson, Eric Little, Ryan Reyes. Sheet IDs live only in Railway env — not on this page.
Mac Studio jobs (LaunchAgents)
Durable local automations on the AF home machine (Studio). Complements Railway.
| Job | Cadence (local) | Role |
|---|---|---|
| Age Calculator backfill | Every 5 min | Supervisor for GHL Age field backfill queue |
| Age daily reconciliation | 02:15 | Daily Age field reconcile pass |
| Calendar → GHL | 07:00 & 10:00 | Ryan calendar into GHL |
| AcquireUp daily report | 11:15 | Vendor path report |
| TeleDirect daily report | Mon–Fri 17:20; Sun 11:10 | TD ops report |
| Zoom → vault transcripts | 20:00 | Transcript archive sync |
| Hermes gateway americanfederal | Always on | AF-dedicated agent gateway |
Projects & where code lives
| Project | Vault / code | Host |
|---|---|---|
| Atlas American Federal monorepo | Projects/Atlas-American-Federal/ code/ → GitHub main |
Railway atlas-american-federal |
| Federal Calculator | Projects/Federal-Calculator/ | Railway + Cloudflare DNS · fedcalculator.com |
| GHL Age Calculator | Projects/Age-Calculator/code/ | Railway · agecalculator.gambitapplications.com Studio LaunchAgents |
| Call Script Hub | AAF code/american-federal-script-hub/ | Railway · scripts.gambitapplications.com |
| Seminar Grid | Gambit app / seminar-roster tool | Railway · seminargrid.gambitapplications.com GHL embed ?embed=1&locationId= |
| AF University / Thinkific video | Atlas-Video-Pipeline/brands/american-federal-university/ | Thinkific + Spark pipeline (paused watcher) |
| Vault inventory (source of truth) | Projects/Gambit Applications/American Federal/ | Obsidian / Syncthing mesh |
Hosts & domains
| Hostname / place | Role |
|---|---|
| americanfederal.gambitapplications.com | This ops hub (Gambit Pages + Cloudflare) |
| fedcalculator.com | Federal Calculator app |
| agecalculator.gambitapplications.com | Age Calculator |
| scripts.gambitapplications.com | Call Script Hub |
| seminargrid.gambitapplications.com | Seminar Grid (GHL roster tool) |
| gambitapplications.com | Gambit marketing site |
| Railway | Most crons + always-on AF apps |
| Mac Studio | LaunchAgents, Hermes AF gateway, some reports |
| Cloudflare | DNS for Gambit + related hostnames |
| GitHub | Deployable source of truth |
Full internal detail (LaunchAgent labels, Railway toml names, vault deep links) stays in Obsidian:
Projects/Gambit Applications/American Federal/Full System Inventory.md
Event-driven (no fixed cron)
| Trigger | Effect |
|---|---|
| GHL ContactUpdate (DOB) | Age Calculator webhook path |
| GHL Event Registration associate | upcoming-events webhook linkage |
| Push to GitHub main | Railway redeploy |
| Location Master sheet edits | Changes routing truth for next roster/TD runs |